范例 1：建立业务关系函

Dear [收件人姓名],

  I am writing to you today to introduce our company, [公司名称], and to express ourinterest in establishing a business relationship with you.

  [公司名称] is a leading manufacturer of [产品类型]. We have been in business for over [年数] years and have a proven track record of success. We are committed to providing our customers with high-quality products and excellent customer service.

  We are particularly interested in developing a business relationship with you because we believe that our products would be a good fit for your company. We have a wide range of products to choose from, and we are confident that we can find the right products to meet your needs.

  We would be happy to provide you with moreinformation about our company and our products. Please contact us at your earliest convenience.

  We look forward to hearing from you soon.

  Sincerely,
  [发件人姓名]
  

范例 2：询盘函

Dear [收件人姓名],

  I am writing to you today to inquire about the possibility of purchasing [产品类型] from your company.

  We are interested in [产品数量] 件 [产品类型]. We would like to receive a quotation for the following:

   Product: [产品类型]
   Quantity: [产品数量]
   Delivery date: [交货日期]

  Please also provide us with the following information:

   Payment terms
   Shipping terms
   Warranty

  We would appreciate it if you could send us a quotation as soon as possible.

  Thank you for your time and consideration.

  Sincerely,
  [发件人姓名]
  

范例 3：报盘函

Dear [收件人姓名],

  Thank you for yourinquiry about our [产品类型]. We are pleased to provide you with the following quotation:

   Product: [产品类型]
   Quantity: [产品数量]
   Unit price: [单价]
   Total price: [总价]

  The above prices are valid for [有效期].

  Payment terms: [付款方式]
  Shipping terms: [运输方式]
  Warranty: [保修期]

  We can deliver the products to you within [交货期].

  We hope that this quotation meets your requirements. If you have any questions, please do not hesitate to contact us.

  We look forward to hearing from you soon.

  Sincerely,
  [发件人姓名]
  

范例 4：还盘函

Dear [收件人姓名],

  Thank you for your quotation for [产品类型]. We are interested in purchasing [产品数量] 件 [产品类型].

  We would like to propose the following counteroffer:

   Product: [产品类型]
   Quantity: [产品数量]
   Unit price: [单价]
   Total price: [总价]

  We believe that this counteroffer is fair and reasonable. We are willing to negotiate on the price and other terms.

  Please let us know if you accept our counteroffer.

  Thank you for your time and consideration.

  Sincerely,
  [发件人姓名]
  

范例 5：索赔函

Dear [收件人姓名],

  I am writing to you to file a claim for [损坏数量] 件损坏的 [产品类型].

  We received the shipment on [交货日期]. Upon inspection, we found that [损坏数量] 件 [产品类型] 已损坏。

  The damage is clearly visible and appears to have occurred during shipping. We have attached photos of the damaged products for your reference.

  We request that you replace the damaged products as soon as possible. We also request that you reimburse us for the cost of shipping the damaged products back to you.

  We appreciate your prompt attention to this matter.

  Sincerely,
  [发件人姓名]
  

范例6：理赔函

Dear [收件人姓名],

  I am writing to you to acknowledge receipt of your claim for [损坏数量] 件损坏的 [产品类型].

  We have reviewed your claim and have determined that it is valid. We will process your claim and issue you a refund for the cost of the damaged products.

  We will also arrange for the damaged products to be picked up and returned to us.

  We apologize for any inconvenience that this has caused you.

  Thank you for your patience and understanding.

  Sincerely,
  [发件人姓名]